Is your short-term disability insurance income taxable? This question is most critical to new parents taking maternity leave. Knowing the IRS rules can help you make the most of your payments.

Disability insurance replaces income and income is taxable – but only once.

There are several factors determining whether short-term disability is taxable for you. The answer is different depending upon how you paid the premiums.

  • State disability benefits
  • Taxable versus tax free benefits
  • Tax deductible premiums

State Short-Term Disability Benefit Taxation

Are state short-term disability claims payments taxable? Only five states have a program in place. The answer differs for each state, as the manner in which premiums are paid differ. Most of the taxation questions come from people working in one of these states – they are more likely to file claims because they actually have the coverage.

California state disability insurance claims are not taxable unless your claims payment is in place of unemployment insurance. The premium is 100% employee paid via after tax deductions. California SDI also funds the CA Paid Family Leave program, which is considered unemployment insurance and thus is taxable.

New Jersey temporary disability is funded by both employee and employer contributions. Therefore, the claims payment is taxable income, but only in proportion to the contributions made by your employer. The taxable amount should appear on your W2 statement at the end of each tax year. The claims payments are not subject to New Jersey income taxes.

New York state short-term disability premiums are partially funded by employees and employers. Claims payments are considered taxable in proportion to the employer and employee contributions.

Rhode Island temporary disability benefits are not subject to federal or state income taxes.

Taxable versus Tax Free Benefits

You will either pay taxes on the claims payment or on the premium, but never both. Your method of payment is sometimes determined by you, and other times determined by a third party: your employer, or government entity.

Employer Contributions

Short-term disability income is taxable if your employer shares in the cost of your premium. Many employee programs operate in this manner, and many employers elect to provide the policies as a paid company entitlement. Make sure you understand if your employer is paying a portion of your premium.

Your claims payments will be taxable proportionately to the premium paid by your employer, and the portion paid by you using after tax payroll deductions.

Pretax Premiums

Short-term disability insurance is taxable when you pay for the premiums using pre-tax deductions. There are many tax savings advantages to pre-taxing insurance deductions. Since the policy makes claims payments directly to you, you should understand the implications.

If you pay the premium with pretax dollars, your claims payment will be taxable income. In addition, your employer will need to fund their portion of FICA tax during the time you are unable to work. The carrier will send a 1099 notice to your employer.

After tax Premiums

If you paid the premium entirely yourself using after-tax dollars, then your claim payment will be income tax free. This is a great way to replace more than 66% of your take home pay. Let us look at an example.

Let us say you earn $54,000 per year. Your monthly gross would be $4,500 per month, and your take home pay would be about $3,000 per month. Short-term disability will replace up to 2/3 of your gross income – or $3,000 per month – equaling your take-home-pay.

Many women planning a pregnancy opt for after tax payments in order to maximize maternity leave pay. When the odds are stacked in your favor, maximize your bet. Paying taxes on your short-term disability maternity leave payment is the last thing new parents should have to face. Just when you need the cash the most, along comes a tax bill.

Any prospective parent should maximize their bets by paying for their policy using after-tax contributions. Pay taxes on the smaller amount (the premium) rather than the bigger amount (the maternity leave benefit).

Tax Deductible Premiums

Self-employed workers may be eligible to use short-term disability premiums as a tax deduction. IRS instructions for form 1040 state that “You may be able to deduct the amount you paid for health insurance” on line 29.

There are precise definitions for who qualifies as self-employed. The instructions clearly allow for a health insurance deduction. Disability insurance is commonly classified as supplemental health insurance – so an argument could be made.

Consult your tax advisor before using premiums as a tax deduction. Any claims payments would be subject to taxation.

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